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Subscription — Reference

Refer to the tables below for field descriptions when you want to add or edit subscriptions, or view subscription details in SaaS.

Add subscription

Refer to the table below for field descriptions of the Add subscription and Edit subscription modals.

Field label

Description

Vendor

The vendor of the application for which the subscription is purchased. (Required)

Application

The application for which the subscription is purchased. (Required)

This cannot be changed after the subscription is added.

If you enter an application that is not yet discovered in your SaaS estate, it is created as a manually added application.

Subscription name

The name of the subscription type. It must be a unique name. (Required)

This cannot be changed if the subscription is added through a discovery source.

Metric

The unit of measure for the subscription. (Required)

Type

The character of the subscription: Full. (Required)

Full means a regular subscription, in contrast to a trial that typically implies a time-limited version without cost.

Free

If selected, the subscription is marked as having no cost, and is excluded from calculations relevant for cost optimization. The selection sets Billing period to monthly and Cost per unit to zero. They cannot be changed.

The selection of Free cannot be changed if the subscription is added through a discovery source.

Billing period

How often you are billed for the subscription: Monthly, Quarterly, or Yearly. (Required)

Monthly is the default value when you add a subscription manually.

Cost per unit

The cost per unit of the subscription metric. (Required)

Quantity

The number of purchased subscription units in the selected metric. (Required)

Discovered quantity is the amount discovered through the connector and can change dynamically. It is selected by default.

Custom quantity

If selected, you can enter a custom Quantity to reflect the actual situation in your organization. It overrides any changes to the discovered quantity from connector data imports.

Start date

The date when the subscription can first be used. (Required)

Expiration date

The date when the subscription can last be used if it is not renewed.

Details

Refer to the table below for field descriptions of the Details tab.

Field label

Description

Vendor

The vendor of the application for which the subscription is purchased.

Discovery type

The type of discovery sources where this subscription is found. This includes manually added subscriptions.

Metric

The unit of measure for the subscription.

Type

The character of the subscription.

Bundle

If Yes, the subscription entitles to multiple applications.

Recommended price

The vendor's recommended price for the subscription.

This value comes from Snow's database.

Billing period

How often you are billed for the subscription.

Purchased quantity

The number of purchased subscription units.

Cost per unit

The cost per unit of the subscription metric.

Periodical cost

The periodical cost for the subscription.

This value is based on Billing period, Cost per unit, and Purchased quanitity.

Total cost

The total cost of the subscription for its duration.

This value is based on Start date, Expiration date, Cost per unit, and Purchased quantity.

Start date

The date when the subscription can first be used.

Expiration date

The date when the subscription can last be used if it is not renewed.

Utilization

The rate of assigned subscriptions to the total quantity of purchased subscriptions.

This value is based on Assigned and compared to Puchased quantity.

Unassigned

The number of subscriptions that are not assigned to a user.

This value requires a Puchased quantity to be correctly calculated.

Overassigned

The number of assigned subscriptions that exceeds the purchased quantity.

This value requires a Puchased quantity to be correctly calculated.

Assigned

The number of users assigned to the subscription.

It is either the value that was discovered through the connector, or the number of users that you have manually added to the subscription.

Active

The number of users that have been active in the last 30 days.

Inactive

The number of users that were last active more than 30 days ago.

No activity

The number of users that have never been active.

Activity not monitored

The number of users where activity cannot be monitored.

Applications

The applications that this subscription entitles to.