SaaS consolidation

SaaS consolidation is gathering of SaaS data from multiple discovery sources and presentation of the data in a normalized and structured way.

Description

SaaS applications are consumed through a multitude of devices and sources, and users have multiple users accounts in different systems, portals, and information databases. To ensure compliance and optimize use of licenses, organizations have a need to discover all their SaaS application use and users. This requires discovery sources. To be able to analyze this often large amount of data, it must be mapped, tied, and consolidated into data sets.

Vendors, products, applications, and licenses are automatically connected to each other through Snow's Data Intelligence Service, based on information from vendors. In case a vendor or license is not yet recognized and added to Snow's database, you can manually enter these when adding a contract. If the manually entered item is later recognized and added to the database, you have to update to the recognized item in your contracts yourself.

Through SaaS discovery sources, data on applications, licenses, users, and activity is gathered. This data is mapped to vendor data in Snow's database, and to data on license entitlements and costs from SaaS contracts, to create consolidated information. The consolidated information is structured according to a defined information hierarchy, where vendor is the top level, containing the other entities in its substructure. See the table for definitions of the entities.

Entity

Definition

Vendor

A vendor is a legal entity owning and producing one or several software products and applications that are licensed through contracts.

Vendor is the top level in the information hierarchy, containing the other entities in its substructure.

Application

An application is the installed software, app or used service. Applications can be single-licensed or part of a bundle of applications in one license. For some vendors, multiple applications are part of a product.

License

A license is a bundle of applications licensed together in a specific combination. One vendor can offer different licenses for multiple application combinations or for single applications. A license can also be part of a product from the vendor.

Licenses can also be called SKUs, subscription plans, or entitlements, depending on vendor.

Product

A product is a set of applications from a vendor. One product can contain several licenses, which in turn can contain several applications.

User

A user is a consolidated user, which is a person that can have multiple user accounts and licenses connected to them. They are the users of applications.