Manage cost periods for SaaS

To be able to analyze the costs for SaaS subscriptions, cost information must be added. When adding a cost period, the month from when the period starts is defined together with the monthly cost for the license or for the subscription plan per user. If cost information is missing from one or more licenses or subscriptions, a warning message is displayed.

A cost period is valid until a new cost period is added. Hence, if the cost for a license or a subscription plan changes, a new cost period must be added. It is possible to add both older and future cost periods. However, it is only possible to add an old cost period if there is data for this period.

For Saas, it is not possible to change a cost period, but it is possible to delete a cost period.

Add new cost period for SaaS

To add a cost period for a SaaS subscription:

  1. On the Total monthly cost tab for the subscription type, select Edit cost periods.

    The Cost periods dialog box appears.

  2. Select Add new cost period.

  3. Select the month and year from when the periods starts.

  4. Set the price for the subscription plan or subscription and select the currency for the period.

    Note

    For a SaaS subscription, the cost model can vary and depends on the service provider.

  5. Select Add period.

    The added cost period is being processed.

  6. Select Close.

  7. If the cost period is not added automatically, refresh the page.

Delete cost period for SaaS

To delete a cost period for a SaaS subscription:

  1. On the Total monthly cost tab for the subscription type, select Edit cost periods.

    The Cost periods dialog box appears.

  2. Select Delete for the cost period to be deleted.

  3. Select Yes, delete period.

    The deleted cost period is being processed.

  4. Select Close.

  5. If the cost period is not deleted automatically, refresh the page.